STATE OF IDAHO
County of Idaho
OCTOBER SESSION October 4, 2016 FIRST TERM DAY
8:30 a.m. The board convened with Commissioners Jim Chmelik, Skip Brandt, and Mark Frei and Kathy Ackerman, Clerk present.
The meeting opened with the Pledge of Allegiance.
Chmelik moves to go into Indigent proceedings pursuant to Idaho County 31-874. Brandt seconds. Roll call-District 1-yes; District 2-yes; District 3-yes
1-Approval, 2-Denial, 1-Suspension, 2-Lien, 2-N1, 0-Lien Release, 0-Release N1
8:53 a.m. End Indigent
MacGregor regarding agreement with the City of Kooskia for policing services-advises that Kooskia wanted a significant reduction due to budget difficulties-last agreement was $46,500, new amount is $25,000. Also, no rent will be charged for office space. Discussion regarding terms of agreement-tabled until next week. (Note: this topic was taken up again later in the meeting.)
9:10 a.m. Ackerman regarding grant documents for Syringa-she emailed Kelly Dahlquist for review-Dahlquist advised that this is good to go. Chmelik moves to approve the IDCBG for Phase II for Syringa Hospital. Brandt seconds. Motion carries with all in favor.
9:15 a.m. Mike Cook and Gene Meinen regarding Courthouse parking lot-they met with Jerry Arnzen, who did review and design for high school parking lots at Grangeville and Kooskia-requests bringing Arnzen on contract not to exceed $15,000 for consulting & design work. This will allow Cook and Meinen to do a significant amount of leg-work at a savings to the County-discussion. Cook proposed that the parking lot project would be advertised for bids in February-feels that closing the parking lot for the duration of construction is the best plan of action. Cook will put together a contract for Arnzen with MacGregor and bring it back for consideration.
9:25 a.m. Nadine McDonald regarding MOU for Juvenile Detention-this is an annual MOU. Chmelik moves to approve. Frei seconds. Motion carries with all in favor.
9:30 a.m. Chmelik regarding the agreement with Cottonwood for policing dispatch services-has been reviewed by MacGregor-discussion. Brandt moves to approve agreement. Chmelik seconds. Motion carries with all in favor.
9:35 a.m. James Zehner regarding exemption request for Elk City ATV Club/Framing Our Community trailhead park-discussion. Brandt moves to exempt taxes for 2016 on. Frei seconds. Motion carries with all in favor.
9:40 a.m. Chmelik regarding bids for Subaru: Zachary Frei $3289; Greg Schumacher $853; Klarey Ewing $1500; Jack Carlson $2459; Bret Hausladen $350; Richard Shaack $1100; Brian Foster $1250; Jay Smith $1200; Kenneth Becker $2021; William Burgard $658; Don Keough $1055; Zack Phenix $900. Brandt moves to accept the bid from Zachary Frei for $3289.00. Chmelik seconds. Motion carries with all in favor.
9:45 a.m. Chmelik regarding bids for Cedar Thinning Project: Specialized Property Services-$472 per acre, $6000.75 total; 5 Star Forestry-$260 per acre, $3302 total; Futuristic Forestry-$900 per acre, $11430 total; D3 Native Woodworks-$635 per acre, $8064.50 total. Chmelik moves to approve bid from 5 Star Forestry. Brandt seconds. Motion carries with all in favor.
10:00 a.m. Bette Polack regarding designation of polling places-no change from last time. Brandt moves to approve designation as presented. Chmelik seconds. Motion carries with all in favor.
10:05 a.m. Chmelik regarding resolution for destruction of records-ballots from November 2014 election. Chmelik moves to approve Idaho County Resolution 2016-06B. Frei seconds. Motion carries with all in favor.
10:15 a.m. Mark Frei-Ida-Lew meeting on October 5 at the Country Haus; Jim Chmelik on October 6 in Nezperce for interviews for the Magistrate judge position.
Ackerman requests that the meeting reimbursement forms be initialed by Commission at regular meetings prior to submitting to payroll. Commission has no objection to this change.
Brandt regarding travel time reimbursement-proposed $50 for travel days-discussion. Brandt moves to approve $50 for travel days prior to meetings. Chmelik seconds. Motion carries with all in favor.
Chmelik moves to approve the 1% increase for all county employees. Frei seconds. Motion carries with all in favor.
Chmelik moves to approve the extension of the temporary raise for Jim Gorges. Frei seconds. Motion carries with all in favor.
Chmelik moves to approve hiring of Penny Casey as Civil Deputy/Driver’s License Examiner at $12.90 per hour. Frei seconds. Motion carries with all in favor.
Chmelik moves to approve the promotion of Sarah Secrist to Assistant Dispatch Supervisor at $15.18 per hour. Brandt seconds. Motion carries with all in favor.
Chmelik moves to approve the leave without pay of Carlos Martinez. Brandt seconds. Motion carries with all in favor.
Chmelik moves to approve the Certificates of Residency for Braison Norman, Anastasia Bearden, Micaela Farris, Amrit Singh. Frei seconds. Motion carries with all in favor.
Chmelik moves to approve the additional meeting payments for Commissioner Brandt. Frei seconds. Motion carries with all in favor.
Frei moves to approve payment of CEDA dues for FY2017 for $3791. Brandt seconds. Motion carries with all in favor.
10:30 a.m. Scott Godfrey, USFS temporary Ranger for the Salmon River District, introduces himself and provides update on projects on the district-advises that there are two Farm Bill projects slated for the near future-Center Johnson & Windy Shingle-discussion. Chmelik questions whether Godfrey has received a copy of our Natural Resource Plan-Ackerman will email a copy to Godfrey.
Brandt regarding situation with Shingle Creek-negotiations for a resolution have stalled, as they are waiting for the title company to work out details-discussion.
10:48 a.m. Discussion regarding expenditures in excess of $1000-most Road Department expenditures are over $1000-is pre-approval required? Jerry Zumalt regarding repeater purchase that will be $6525. Brandt moves to approve the back-up repeater. Chmelik seconds. Motion carries with all in favor. Brandt questions Zumalt as to whether or not the pre-approval will impede the process-discussion. Brandt questions what a good threshold would be for the Road Department-Meinen advises $10,000 would be a reasonable number. Brandt moves to increase the pre-approval expenditure amount to $10,000 for the Road Department. Chmelik seconds. Frei questions whether or not a quarterly oral or email report would be acceptable for all line items that are over the percentage of the year completed-discussion. Ackerman will set up a quarterly date for budget review with Elected Officials/Department Heads.
11:00 a.m. Ackerman regarding proposed change to the Idaho County Handbook pertaining to FMLA-several issues have arisen lately that have challenged our current policy-discussion. Meinen questions the 30-day notice requirement-Ackerman will check on this. Discussion will be reset for again next week.
11:15 a.m. Chmelik moves to go into Executive Session pursuant to 74-206(1)(f) for legal. Brandt seconds. Roll call-District 1-yes; District 2-yes; District 3-yes
10:45 a.m. Chmelik moves to go into Executive Session pursuant to Idaho Code 74-206(1)(f) for legal. Brandt seconds. Roll call-District 1-yes; District 2-yes; District 3-yes.
12:04 p.m. End Executive Session
12:03 p.m. Chmelik moves to go into Executive Session pursuant to Idaho Code 74-206(1)(b ) Personnel. Frei seconds. Roll call-District 1-yes; District 2-yes; District 3-yes
12:47 p.m. End Executive Session
Brandt moves to approve the Agreement with the City of Kooskia for policing services. Chmelik seconds. Motion carries with all in favor.
Chmelik moves to approve the hiring of Danica McCommas in Dispatch at $11.85 per hour. Brandt seconds. Motion carries with all in favor.
Chmelik moves to approve the Idaho Policy Manual Subscription Agreement for the Sheriff’s Office. Frei seconds. Motion carries with all in favor.
Brandt moves to approve the minutes of the September 20 meeting. Frei seconds. Motion carries with all in favor.
12:55 p.m. Meeting adjourned.
Chairman______________________________ Attest:____________________________
