STATE OF IDAHO
County of Idaho
MARCH SESSION March 15, 2016 THIRD TERM DAY
9:00 a.m. The board convened with Commissioners Jim Chmelik, Skip Brandt and Mark Frei, and Kathy Ackerman Clerk present.
The meeting opened with the Pledge of Allegiance.
Chmelik moves to amend the agenda to include a 1 p.m. discussion with ITD. Brandt seconds. Motion carries with all in favor.
Abbie Hudson regarding modification to desks in Treasurer’s Office-she has a quote from Lenora Aiken for $2800 to modify the desks and build a low counter for the back of the room-this would make the desks functional, as they are not now user friendly. Chmelik moves to approve the quote. Brandt seconds. Motion carries with all in favor. Hudson questions possibility of painting her office-discussion. Hudson will come back with an estimate for painting.
9:10 a.m. Chmelik regarding painting the flag pole-Ackerman has been contacted by Warren Hendrichs, who will paint the pole and do other maintenance for $610. Chmelik moves to approve flag pole maintenance. Brandt seconds. Motion carries with all in favor.
9:15 a.m. Chmelik regarding bids for the Weed Shed-this will placed back on the agenda for next week.
9:30 a.m. Betty Umbinetti regarding request to raise Administrative fee to $3.25 and Mailing fee to no more than $3.50. Chmelik questions current rates-discussion. Brandt moves to proceed with public hearing on increase of fees. Chmelik seconds. Motion carries with all in favor. Umbinetti will contact Kirk MacGregor to get moving on a Notice to go in the paper.
9:45 a.m. Chmelik regarding bids for Concealed Springs fire mitigation project: 5-Star Forestry $1450 per acre, $10,440 total; D-3 Native Woodworks $1365 per acre, $9828 total; Futuristic Forestry $800 per acre, $5760 total; Pony Creek Outfitters $1125 per acre, $8100 total. Brandt moves to award bid to Futuristic Forestry. Chmelik seconds. Motion carries with all in favor. Chmelik regarding Christmas Tree project: D-3 Native Woodworks $1547 per acre, $20,575.10 total; Pony Creek Outfitters $840 per acre, $11,117 total; Cross Cut Outfitters-$1550 per acre, $19,950 total; Futuristic Forestry $1625 per acre, $21,612.50 total; 5-Star Forestry $1575 per acre, $20,947.50 total. Brandt moves to award bid to Pony Creek Outfitters. Frei seconds. Motion carries with all in favor.
9:55 a.m. Chmelik moves to approve painting of Dispatch area for $217.95-they will do the painting themselves. Frei seconds. Motion carries with all in favor.
Chmelik move to approve wage increase for Jeff Troumbley to $17.36 for successful completion of probation and Idaho POST Certification. Frei seconds. Motion carries with all in favor.
Chmelik moves to approve Catering Permit for The Establishment for April 9 at Greencreek. Frei seconds. Motion carries with all in favor.
Chmelik moves to approve appointment of Chris Hagenbuch to Board of Community Guardians. Brandt seconds. Motion carries with all in favor.
Chmelik moves to approve Alcoholic Beverage License for Rack & Reel Café. Frei seconds. Motion carries with all in favor.
Brandt has CBC meeting on March 23 in Lewiston and CMC meeting on March 24 in Orofino.
10:00 a.m. Canvass of votes for March 8 election.
10:41 a.m. Chmelik moves to approve the canvass of the votes as corrected. Frei seconds. Motion carries with all in favor.
11:20 a.m. Kirk MacGregor regarding offer from Jeremiah Daniels for a property that was previously offered at a tax deed sale with no bidders-was previously owned by Ray Hamell, Lot 2 Block 1 Shaw Subdivision. Daniels submitted a bid for $3844.45. MacGregor advises that pursuant to Idaho Code if there are no bidders, the property can be sold for any amount that is in the best interest of the County. Brandt moves to accept the proposal from Jeremiah Daniels. Chmelik seconds. Motion carries with all in favor. MacGregor will prepare the paperwork.
11:30 a.m. Chmelik moves to go into Indigent proceedings pursuant to Idaho Code 31-874. Brandt seconds. Roll call-District 1-yes; District 2-yes; District 3-yes.
2-Approval, 3-Denial, 2-Suspension, 2-Lien, 2-N1, 2-Lien Release, 1-Release N1
11:50 a.m. End Indigent.
Brandt moves to approve the minutes of the March 8 meeting as corrected. Frei seconds. Motion carries with all in favor.
Recess until 1 p.m.
1:00 p.m. Chmelik advises that he is unhappy with ITD’s response-outlines complaints and frustrations with delays and with what he sees as poor decision making from the onset. Jim Carpenter, ITD, advises that he visited the slide site this morning-has been consulting with geotechnical engineers who specialize in slide removal-they are committed to addressing the concerns presented, especially access for emergency services. Carpenter advises that they are still assessing the best way to bring the large rock down-discussion. Dave Kuisti advises that they are still working on obtaining waste sites for placing slide debris-should have a couple of locations ready to go within the next few days-discussion. Ron Norland, who has control of the mill-site, advises that he notified the State very early on regarding the availability of the mill-site-never received a call back. Norland advises that two of the bidders did contact him regarding tipping fees for using the site-indicates that he expressed concern early on that the alternate site off the Mother Lode could not withstand the truck traffic. Norland also advises that he has equipment on both sides of the slide-questions possibility of getting a low-boy through to ferry his equipment back and forth-Kuisti advises they will work with him. Brandt advises that he is frustrated with refusal of initial proposal from Debco, a company we have utilized for emergency slides in the past with great success-discussion. Chmelik questions why Debco was contacted to begin with when it appears there was no intent to move forward quickly with this-advises that now we have repair work to be done on the Mother Lode. Carpenter advises that the first contact with Debco was not authorized, although the early contact was possibly made by department employees in an effort to get things moving. Carpenter advises that once the magnitude of the situation was fully realized, ITD management determined that the project would need to go through the normal expedited bidding process. Kuisti advises that the contractor is working on the work plan-Chmelik questions whether or not the work plan was supposed to be part of submitted bids-Kuisti advises that it was, but they are amending the work plan. Chmelik advises that he feels that ITD has been slow to move because the slide did not occur on a major route-feels that the slide would have been addressed and cleared immediately had it occurred on Highway 55 between McCall and Boise. Mike Edmondson advises that the people in Elk City, while relatively resilient and self-sufficient, are getting anxious and are still waiting for communication from ITD-questions whether or not ITD could implement an 800 number that residents could call for daily updates regarding plans and progress. Carpenter advises that he feels that a phone update system could be easily put in place. Jon Menough expresses his extreme disgust at the level of incompetence displayed by ITD-Dave Kuisti advises that he will be happy to send the contract information to Menough. Chmelik questions why a hole was dug in the Mother Lode Road-Kuisti advises that ITD dug a small hole in an effort to prevent traffic from using the road-this will be repaired. Jerry Zumalt requests that ITD provide updates to Sheriff’s Office. Carpenter advises that ITD needs to do a better job of communicating-advises that he will make a commitment to making that happen. Menough questions the projected date for opening-folks need to have some sort of a timeframe in order to make plans. Kuisti advises that the large rock is scheduled for removal this week-once that is removed, they will have a better idea-the target would be one and a half to two weeks out for regularly scheduled one lane travel. Kuisti advises that news releases have been regularly sent out-discussion. Menough questions what number to use to coordinate for emergency situations-Zumalt advises that the Sheriff’s Office should be contacted-this number has been the primary number from the onset of the slide. Gene Meinen advises that Simmons is questioning when they can get in for garbage removal-this will be coordinated with ITD/Robert Schumacher.
Recess until 3 p.m.
3:00 p.m. Mark Frei regarding current situation with open dumpsters and why we are working to come up with a different plan for addressing the solid waste issue-advises that the current fee structure is not closely related to usage-this could be better analyzed with a system he envisions that would be environmentally friendly-the garbage could be separated and more items recycled. Discussion regarding the proposal with Adams County for a regional landfill-mega-site/solid waste depot is on hold pending the development of the Adams County site and buy-in from area counties. Frei advises that we are continuing to look at possible locations for a ‘depot’ or a transfer station. Unknown participants express concern over contamination of ground and water systems, as well as disposal of toxic materials. Renita Lee questions how the proposed new system would be cost effective-it seems like we are paying more with a reduction in services-questions whether or not Simmons has fulfilled their obligations with respect to their contract-Commission advises that Simmons is fulfilling their contract and is working to try to find a solution that works for everyone. Unknown participant questions whether the location near the Search & Rescue Building has been looked at-unknown participant advises there are FAA regulations prohibiting solid waste sites within 6 miles-discussion. Rick Thanstrom suggests triangular property near the truck route and also the property between Rocky Mountain Pellet and IFG. Renita Lee suggests looking into the entire stretch between Quality Heating and McGregor Co-Frei advises that he has looked at this area, there are buildings and residences in that location. Lee suggests contacting Rick Peterson, who owns several potential parcels. Shelley Dumas suggests location behind Columbia Grain in Fenn-discussion. Thanstrom questions how the site will be manned, as well as how fees will be assessed between county and city residents-Frei advises he envisions a ‘ticket’ system that would generally keep track of who the users are and the size of their loads-sites would be manned by Simmons employees as part of their contract. Discussion regarding abuse and enforcement issues with new system to include a tarping requirement to prevent trash from blowing out of vehicles. Shelley Dumas questions whether or not reopening the contract would open it back up for a bid process again-Commission advises this would be a contract modification to allow for financing for the contractor. Dennis Albers questions whether the Commission would consider imminent domain in the event a suitable site was located-advises noise from the Kaschmitter rock pit is significant-Brandt advises we are interested in finding a willing party for site location-would not consider imminent domain. Unknown participant requests basic land use planning to prevent future situations such as this-discussion. Participants can be added to an email group for further information on solid waste issues-Brandt suggests having this be a standing agenda item every other week-discussion.
4:15 p.m. Meeting adjourned.
Chairman______________________________ Attest:____________________________
